Waste Contract Tenders in Aylesbury

Neighbourhood Services currently have 3 contracts in place with external advisors to provide expertise and additional support to key projects. These contracts are due to expire 31st March 2027, Buckinghamshire Council is undertaking procurement for new contracts to replace the current arrangements upon expiry, to ensure the continuation of the required support. The 3 current contracts, awarded in April 2023 via the Eastern Shires Purchasing Organisation (ESPO) Framework, are for Engineering, Technical, and Financial support and they have assisted on a number of key projects including, but not limited to; • Energy from Waste (EFW) Litigation • Development of the High Heavens Waste Complex (HHWC) • New Buckingham Household Recycling Centre (HRC) • Persistent Organic Pollutant’s (POPs) Construction Project • Options appraisal for alternative fuel waste vehicles • Waste Collection Methodology Options Appraisal and Harmonisation • HRC Drainage Compliance Without the expertise and additional resources provided by working with specialist consultants, the Council would find it extremely difficult to deliver these projects to the same standard, timeframe and cost. Particular areas or expertise that the current arrangements provide include construction, site design, planning application support, ecological surveys, legislative and regulatory positions, market analysis, best practice, financial modelling, and contract documentation drafting. This procurement is being conducted using a Competitive Flexible Procedure under the Procurement Act 2023. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT) using the following award criteria: Quality – 55% Price – 40% Social Value – 5% Following completion of the initial tender evaluation, the Council may invite selected bidders achieving a minimum overall score of 75% to participate in a negotiation stage. The Council reserves the right not to undertake negotiations and to award based on the initial tenders received. Where negotiations are undertaken, bidders invited to that stage may be required to participate in clarification discussions, presentations and structured negotiations. Following completion of negotiations, bidders may be invited to submit a Best and Final Offer (BAFO). Final award will be made to the bidder submitting the Most Advantageous Tender following completion of all stages of the evaluation process. No new award criteria or weightings will be introduced during the procurement process. Full details of the evaluation methodology, negotiation arrangements and BAFO requirements are set out in the procurement documents.

Buckinghamshire Council intends to procure a contract for the provision of waste management services, including the transfer, haulage, treatment and disposal of green, food, wood and bulky waste arising from kerbside collections, Household Recycling Centres (HRCs) and street scene services across the county. The Authority is seeking to appoint a supplier or suppliers to deliver a high-quality, resilient and value for money service, aligned with statutory requirements, environmental objectives and the waste hierarchy. Procurement Structure and Lots The Authority intends to procure the services using a combination of: • a single integrated contract; and • a set of disaggregated service Lots This approach is designed to enable participation from both integrated providers and specialist operators, and to allow the Authority to assess alternative delivery models. Information about Lots This contract is divided into Lots: Yes Overall Procurement Approach The Authority intends to adopt a lotting approach comprising: • one integrated Lot providing a complete service solution; and • three disaggregated Lots covering distinct service elements The Authority will assess two delivery scenarios: • Scenario A: Integrated delivery model (Lot 1) • Scenario B: Disaggregated delivery model (Lots 2–4 combined) The Authority will determine the Most Advantageous Tender (MAT) based on the overall performance of each delivery scenario as a complete service solution. The Authority reserves the right to award either Scenario A or Scenario B, based on which option represents the Most Advantageous Tender in accordance with the Award Criteria. Lot Descriptions Lot 1 – Integrated Waste Management Service Lot No: 1 Title: Integrated Waste Management Service Provision of a fully integrated service for the whole of Buckinghamshire, including: • food waste • kerbside and HRC green waste • wood waste • bulky waste (including shredding of POPs and non-POPs, on- and off-site) Services include: • transfer and haulage • treatment and disposal • management and operation of facilities, including the High Heavens Waste Complex The successful supplier will deliver all required services as a single, coordinated solution. Value incl VAT- £55,679,269 Lot 2 – Green Waste (North) Lot No: 2 Title: Green Waste in the North of the County Provision of services including: • haulage of green waste • access to end-destination treatment or disposal facilities Arising from: • three HRCs in the northern area • kerbside collections and street scene services in the north of the county Value Incl VAT- £6,360,463 Lot 3 – Food Waste (North) Lot No: 3 Title: Food Waste in the North of the County Provision of: • direct delivery arrangements to end-destination treatment facilities Arising from: • kerbside collections and street scene services in the north of the county Value Incl VAT - £2,612,209 Lot 4 – High Heavens Waste Complex and Southern Waste Streams Lot No: 4 Title: High Heavens Waste Complex and South Waste Streams Provision of services including: • management and operation of the High Heavens Waste Complex • haulage and logistics Treatment and management of: • bulky waste (including shredding of POPs and non-POPs on- and off-site) • wood waste • south area green waste (from seven HRCs and kerbside collections) • south area food waste Value Incl VAT- £46,706,595 Consortium and Delivery Arrangements The Authority will permit consortium bids and sub-contracting (including sub-prime) arrangements, including bids from two or more economic operators collaborating to deliver: • the integrated service under Lot 1; or • the combined requirements of Lots 2–4 Consortium or sub-contracting bidders will be required to: • clearly define roles and responsibilities • demonstrate how services will be delivered as a coherent and integrated system • set out contractual and governance arrangements governing delivery and risk allocation Award Criteria Award criteria will be based on the Most Advantageous Tender (MAT), assessed by reference to quality and price. The evaluation methodology will apply a consistent quality and price weighting across all Lots, with full details set out in the Invitation to Tender (ITT). Evaluation Approach The Authority intends to evaluate tenders on the basis of two defined delivery scenarios: • Scenario A: A single supplier delivering all services under Lot 1 • Scenario B: One or more suppliers delivering services under Lots 2, 3 and 4 collectively For the purposes of evaluation: • Lots 2, 3 and 4 will be combined into a single aggregated score representing the disaggregated delivery model as a complete solution • Lots 2, 3 and 4 will not be awarded independently and will only be considered where they collectively form a complete and deliverable service solution Scenario B will only be considered where: • all Lots (2, 3 and 4) are covered by compliant tenders • the combined solution represents a complete and deliverable service • the solution demonstrates value for money Where these conditions are not met, the Authority reserves the right not to proceed with Scenario B. The Authority further reserves the right: • not to award Lots 2–4 where a viable combined solution is not achieved • to determine that Scenario B does not represent value for money • to award Lot 1 where it represents the Most Advantageous Tender Third-Party Access to Facilities Third-Party Access to Facilities and Waste Opportunities The Authority anticipates that certain waste management facilities procured under this contract may be made available to third-party local authorities. Confirmed authorities include Hertfordshire City Council, Central Bedfordshire, Milton Keynes City Council and Oxfordshire County Council. The Authority is also in discussions with North Hants Council and Bedford Borough Council, with potential inclusion subject to confirmation. Third-Party Waste Opportunities The Authority may permit the acceptance and management of Third-Party Waste (TPW) within the relevant Lots, subject to applicable permits, planning requirements and operational constraints. Tenderers may be invited to submit indicative proposals relating to TPW opportunities. Any TPW information provided will be used to inform commercial discussions and negotiations and will not form part of the scored tender evaluation. No guarantee is given regarding future TPW volumes or associated revenues.